Effective date: March 2024
1. Introduction
Welcome to the Privacy Policy of Beaumont Consulting Pty Ltd (ABN 60 097 409 206), collectively referred to as "Beaumont People," "we," "us," or "our" herein. This Privacy Policy outlines our commitment to safeguarding your personal information and explains how we comply with Privacy Laws when collecting, managing, and disclosing your personal data. We operate in accordance with the Privacy Act 1988 (Cth) ("the Act"), the Australian Privacy Principles (APPs), and other applicable data protection laws ("Privacy Laws").
If you are resident in the United Kingdom (UK) or European Union (“EU”) we are the Controller of your personal data for the purposes of the data handling regime laid out in the United Kingdom General Data Protection Regulation and the General Data Protection Regulation (“GDPR”) which applies to any personal data of data subjects in EU. You acknowledge that your information will be transferred to Australia and other countries which may not provide the same standard of protection as the GDPR.
2. Acceptance of Terms
By using our online services and all associated domains, databases, related mobile applications, services, software and backend systems and our platform at www.beaumontpeople.com.au ("Website"), you agree to be bound by this Privacy Policy and our Terms of Use, available at www.beaumontpeople.com.au/terms-of-use or any additional terms expressly provided by us. By submitting personal information to us, you confirm that you have read, understood, and accepted this Privacy Policy and Cookie Policy.
3. Non-Identifiable Information Collection
You can browse our website and access our homepage without disclosing your personal data. However, please be aware that some non-identifiable information may be collected through cookies that we use. The information collected from the Website about you using cookies will not ordinarily be your personal information (defined below), because you will not be identified or reasonably identifiable to Beaumont People from it.
4. Children's Privacy
Our website is intended for an adult audience and is not directed at children under the age of 16. We do not knowingly collect personally identifiable information from children under 16. If a parent or guardian becomes aware that their child has provided us with personal information without their consent, they should contact us.
5. Definition of Personal Information
In this Privacy Policy, "personal information" refers to information as defined by the Act, that can personally identify you, including but not limited to name, address, telephone number, age or birthdate, company or educational affiliations and email address.
Sensitive information is also defined in the Act and is a specific category of personal information that may include (but is not limited to) racial or ethnic origin, political opinions, religion or other beliefs, membership of a trade union or a profession or trade association, health or genetic information (including some aspects of biometric information) and criminal record information.
6. Types of Personal Information We Collect and Hold
We may collect personal information about you through various means, including your application or resume, event registration, surveys, and other interactions with us. This may include name, age, gender, qualifications, mailing address, telephone number, email address, career history and details of competency tests, surveys, or other career-related information.
During employment support, we may also collect additional personal information, such as date of birth, next of kin and emergency contact details, identification documents (e.g., passport, driver's license), marital status and family details, and bank details and information in relation to tax status. Furthermore, we may collect other personal information, including references and employment objectives, while engaging with you.
This site may also collect Internet Protocol (IP) addresses as part of the service of providing internet session management and for security purposes. We may also collect and use web log information (including your location at the time of accessing the Website, the pages you have visited, your mobile device’s unique device ID and operating system, your IP address, any tracking codes, cookies and the type of internet browser you are using), computer, and connection information for security purposes and to help prevent and detect any misuse of, or fraudulent activities.
7. How We Collect Personal Information
We collect personal information directly from you whenever possible, except when it is unreasonable or impracticable to do so. We may collect personal information through various means, including, but not limited to, dealing in direct conversations with you, via telephone, email, our website, including job board registration, event registration and attendance, surveys, and publicly available networking sites (e.g., Facebook, LinkedIn).
We may also collect information from third parties where relevant and with your consent (either express or implied). We may seek information through a third-party such as a recruitment service provider or a former employer. This may include:
- Prior employment history through a reference check.
- Eligibility to work in Australia through a visa status check.
- Educational qualifications.
- Interview records and details of any pre-employment assessments.
- Ability to perform the inherent requirements of the role, through medical and other allied health professionals, or criminal history check and/ or working with children check.
Information Collected During Employment
During your employment with Beaumont People, we may collect additional information related to your work, such as:
- Employment contract details.
- Disciplinary or grievance-related information.
- Performance and behaviour at work (e.g., appraisals, performance reviews)
- Attendance records.
- Training records.
- Expense claims.
- Use of company property and equipment.
- Other personal information as required by law.
8. How We Use Your Information
We will use the personal information we collect for the purposes disclosed at the time of collection or as outlined in this Privacy Policy. The legal basis for collecting and using your personal information is based on your consent and/or our legitimate interests. We will not use your personal information for other purposes without your consent (expressly provided by you or by implication), except as authorized or required by the Privacy Laws.
We typically use and disclose your personal information for the following purposes:
- To establish and maintain your relationship as a customer, client, or candidate of Beaumont People.
- To provide services you have requested, such as surveys and profiles.
- To answer your inquiries.
- To register you for events, webinars, promotions, or competitions.
- To improve our services, including statistical analysis of user behaviour.
- To manage client and business relationships.
- For direct marketing of our services and to inform you of new developments we believe may be of interest to you.
- To third parties where we have retained those third parties to assist us to provide the services you have requested, such as psychometric evaluations or other skills tests, surveys and, in the case of candidates, to prospective contractors/ employers or existing employers with your prior consent.
- To comply with any law, rule or regulation, lawful and binding determination, decision, or direction of a regulator, or in cooperation with any governmental authority of any country.
- Otherwise, as permitted or required by law, or
- Otherwise with your consent (expressly provided you or by implication).
We may disclose information to our third-party services providers and suppliers located overseas for the purposes listed above. If we are unable to collect your personal information, we may not be able to provide our services to you or provide you with full access to our website.
9. Disclosure of Personal Information
We may disclose personal information to third parties, including (but not limited to):
- Other companies within Beaumont People’s corporate group.
- Employees and contractors working for us, as necessary for Beaumont People’s business operations and the providing of products and services to you.
- Technology service providers, including internet service providers, cloud hosting providers, software suppliers, and security services.
- Service providers such as banks.
- External consultants such as legal, human resources, industrial relations; accounting and insurance.
- Travel agents and travel service providers.
- Government agencies such as the ATO, Fair Work Ombudsman, WorkCover etc.
- Superannuation funds.
- Other third parties as allowed by law or with your consent (either expressly provided or by implication).
10. Access to Your Personal Information
You can request access to the personal information we hold about you by making a written request. We will require sufficient information to confirm your identity before we can provide access. We will provide access if you are entitled to it and in a reasonable time frame.
In certain situations, we may not be able to grant access for legal reasons, and we will communicate this to you along with the reasons. We may seek payment for reasonable expenses incurred for providing access before access is provided if costs are disproportionately high. We will notify you of this before we incur these costs in responding to any request from you.
A request for access to the personal information we hold about you or any inquiry about the privacy of your personal information should be sent to: support@beaumontpeople.com.au.
11. Updating and Deleting Your Personal Information
If you wish to update or correct your personal information, please contact us. We will take reasonable steps to correct any inaccuracies, but certain data may be retained as required by law.
If you wish to have your personal information deleted, let us know and we will delete that information wherever lawful and practicable. You should be aware that we are lawfully required to retain certain personal information such as payroll records and this information will not be deleted.
We may refuse your request to amend or delete your personal information in certain circumstances. If we do refuse your request, we will provide you with a reason for our decision within a reasonable timeframe and, in the case of amendment, we will note on your personal information that you have disputed its accuracy.
12. Security of Your Personal Information
We store most personal information that we collect in computer systems and databases operated by us or our external service providers, such as third-party mail servers and third party cloud storage providers. We may store some personal information in paper files that we store securely.
We are committed to ensuring that all personal information we receive and collect is secure. To prevent unauthorised access, we have put suitable procedures in place (explained below) to secure personal information, and protect it from misuse, interference, loss, unauthorised access, modification, and disclosure.
We take reasonable measures to protect personal information from misuse, loss, unauthorized access, modification, or disclosure. This information may be stored in physical or electronic form, with authorized personnel having access.
To ensure proper handling of your personal information, we:
- Only access and share data when necessary for our role.
- Keep personal data secure and protected.
- Regularly review and update personal data.
- Avoid unnecessary copies of personal data.
- Use strong passwords and encryption where appropriate.
- Securely dispose of data when no longer needed.
- Immediately report any loss, unauthorised access, security risk or other issue that arises.
As access to the Website is through the internet and the internet is inherently insecure, we cannot provide any guarantees regarding the security of transmission of personal information when you communicate to us online. Therefore, any information sent to us online is transmitted at your own risk.
13. Cookie Policy
We use cookies and similar technologies to enhance your website experience and collect visitor information. Our Cookie Policy provides further details, and you can choose to adjust your web browser settings to manage cookies.
14. Direct Marketing Materials
We may send you direct marketing communications about our services. You consent to receiving these communications, which may include emails, in accordance with applicable marketing laws, such as the Spam Act 2003 (Cth). You can opt out at any time by following provided instructions or contacting us directly.
15. GDPR Compliance
Beaumont People welcomes the GDPR as an important step forward in streamlining data protection globally. The requirements of the GDPR are broadly similar to those set out in the Privacy Act and include the following rights:
If you live in the UK or EU, we handle your personal data in line with UK and EU data protection laws. This includes some rights:
- You can ask us for details about your data without any charge.
- You can request corrections or deletions of your data.
- You can limit how we use your data.
- You can stop us from sharing your data with others.
- In certain cases, you can move your data to another organization.
- You can complain about how we use your data to a local authority.
If we rely on your permission to use your data, you can withdraw it. However, if you object or withdraw permission:
- We might not be able to provide our services to you.
- We may still use your data as allowed by law:
- For our legitimate business interests that don't harm your rights.
- To protect our legal rights and meet legal requirements.
16. Storage and Processing by Third Parties
We collect your data, which may be processed by third-party services located outside the UK, EU, and Australia (e.g., Google Analytics, Microsoft Azure, Amazon Web Services, Apple, etc.), as well as online relationship management tools. We do this to pursue our legitimate interests, such as analysing how our customers/clients use our services, improving our services, and growing our business. This processing does not significantly affect your rights, freedom, or interests.
The Company requires third-party "data processors" to ensure data security, process personal data only for specific purposes, and maintain confidentiality. They must also use EU standard Contractual clauses when applicable.
17. Duration of Data Retention
We retain data only as long as necessary, considering legal, accounting, or reporting requirements. At the end of the retention period, data may be deleted or anonymized, except for data required to be kept by the Privacy Laws.
You have the right to request the deletion of your personal information. However, please note that some information may be retained as legally required, such as payroll records.
18. Links to Third-Party Sites
Our website may contain links to third party websites. We make no representations or warranties in relation to the privacy practices of any third-party website and do not endorse them and are not responsible for their content. Any third party sites you contact or access is at your own risk and we are not responsible for the content of any third party sites. We recommend that you review their privacy policies and terms of use before providing them with your personal information.
19. Complaints
If you have privacy-related complaints, contact us at support@beaumontpeople.com.au or call (02) 9279 2777.
20. Changes to This Privacy Policy
We may revise this Privacy Policy as needed, in compliance with Act, the Australian Privacy Principles and other data protection laws. Changes will be communicated by posting an updated version on our website.
For more information on privacy in Australia and protecting your privacy, visit the Office of the Australian information Commissioner website at www.oaic.gov.au.
