Admin & Events Coordinator

Combine your passion for admin & events supporting our award-winning recruitment team at Beaumont People. Lots of variety. Stunning views. Sydney CBD near Wynyard.

About us?
Established in 2001, Beaumont People is a specialist recruitment agency with offices in Sydney, Northern Rivers, Gold Coast and Melbourne who are dedicated to connecting top talent with meaningful work opportunities.  We provide temporary, permanent and executive search across Charities, Health & Community Services, Association & Memberships, Education and Professional Services.
  
With a focus on building lasting relationships, we empower organisations and individuals to thrive. We are a trusted partner for our many clients and candidates alike.

About the role:
An excellent opportunity has arisen for a proactive Admin & Events Coordinator to support a high performing team across a range of administrative, reception, and events.
  
This role blends administrative tasks with event coordination to support smooth operations and create impactful experiences. The ideal candidate is detail-driven, thrives in a fast-paced environment, and is passionate about achieving outstanding results.
  
As this is a vital in office role, ensuring that our clients, candidates and staff needs are met, we require the admin and events coordinator to work in our Sydney office full-time.

Key responsibilities :
   
Administration

• Oversee the Sydney reception area greeting visitors and managing calls
• Manage office facilities, stationery, merchandise and grocery orders
• Ensure all common areas, including the company’s kitchens and meeting rooms are clean and presentable.
• Manage booking calendars for rooms and resources.
• Prepare team performance data and reports for monthly meetings and collate feedback from review platforms.
• Schedule and organise internal meetings, training, team events, and external networking or training opportunities.
• Support HR with onboarding and offboarding of staff, from IT support, scheduling training, and completing new starter and leavers checklists.

• Work closely with the Marketing & Communications Executive to ensure smooth running of all company and client events.
• Plan and manage events across the business, working with stakeholders and ensuring smooth execution.
• Coordinate in-office events for clients, candidates, staff and partners.
• Manage bookings and invites for networking groups.
• Coordinate with key speakers, event hosts, and specifical guests to meet event objectives.
• Assist the marketing team with technical set-up for events.

• You’ll have proven Admin, Reception or Office Management experience
• Prior events coordination experience highly regarded  
• Strong organisational and multitasking skills with exceptional attention to detail
• Proficiency in MS Office
• Excellent verbal and written communication
• Strong customer-centric approach
• A proactive and flexible approach to problem-solving.
• Experience working under pressure and meeting tight deadlines.
• Collaborative team player.
• Proactive and results-oriented.

• 4-day work week eligibility (available after 6-months of employment);
• Gifted anniversary leave;
• 3 days volunteer leave annually;
• Annual awards that align with our organisation values and recognises our employees’ achievements;
• Equal parental leave;
• Dedication to our employees learning and development;